Facilities Admin Assistant

About this role

Facilities Administrative Assistant (BPO Environment)

Provides administrative support to the Facilities Management team to ensure smooth day-to-day office operations

Coordinates maintenance, repair, and service requests for office facilities (HVAC, electrical, plumbing, internet, etc.)

Acts as the primary point of contact with building management, landlords, and third-party vendors

Monitors facility issues raised by employees and ensures timely resolution

Assists in scheduling preventive maintenance and inspections

Prepares purchase requests, job orders, and tracks facilities-related expenses

Maintains records of contracts, permits, warranties, and service agreements

Supports office space planning, workstation setup, and seating arrangements

Assists with office moves, expansions, and renovations as needed

Ensures compliance with health, safety, and company policies (e.g., fire safety, sanitation, APE coordination if applicable)

Conducts regular office inspections and reports any safety or facility concerns

Coordinates issuance and tracking of office keys, access cards, and facility assets

Prepares reports, documentation, and updates related to facilities operations

Provides administrative support during audits, inspections, and compliance checks